Job Description

Job Description and Duties

If you desire a rewarding and challenging position in Human Resources where you can make a difference by using your experience and abilities, then this is the position for you. The California Governor’s Office of Emergency Services encourages you to apply as a candidate for our vacant Staff Services Manager III position in the Human Resources Branch.

At Cal OES, you will experience a culture that surrounds itself with exceptional customer service, a supportive team, and a culture built on collaboration and focus on solutions that make a difference! This is an exceptional opportunity to join a growing Division, hybrid work remotely, and contribute to the mission of Cal OES in support of the people of California.

Job Summary:

Under general direction of the Assistant Director of Human Resources, the Staff Services Manager III oversees, through subordinate managers, the direction, planning, and policy development of Wellness & Disability Management, Payroll and Benefits, Compliance & Special Projects, and Individual Performance Management. The SSM III has continuous and direct contact with Cal OES's Executive Management Team where information sought and advice given on technical and complex personnel related issues is sensitive and critical to Cal OES’s mission. This position works collaboratively with multiple program areas such as Equal Employment Opportunity, Labor and legal services and requires the highest degree of skill, knowledge, tact, and good judgement.

You will find additional information about the job in the .

Working Conditions

Telework - This position is eligible for hybrid telework in accordance with Statewide Telework Policy and requires reporting in office a minimum of four days a week or more, based on the business needs.

Conflict of Interest - This position is designated under the Conflict of Interest Code and is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

Special Requirements

Application Package Requirements
To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678. 
• List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678. 
• Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the “DUTIES PERFORMED” on the State Application (do not note “see attached resume” in this section) . Failure to comply and your application is considered incomplete.
• SROA and Surplus are encouraged to apply and must submit a copy of their letter.
• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.  

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.**

**We encourage applicants to apply electronically.**

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of the civil service laws, rules and policies related to performance management and progressive discipline functions.
• Knowledge of  Payroll, Benefits, Wellness & Disability civil service laws, rules, policies. 
• Knowledge of employment laws, rules and regulation; civil service laws, rules and regulation; as well as State and Departmental policies and procedures.
• Knowledge of the State Controllers (SCO) systems and processes
• Experience organizing and establishing workload priorities in a high volume, fast-paced environment.
• Ability to research and provide recommendations to upper management on a variety Wellness, Disability, Payroll, Benefits and Performance Management topics.
• Attention to detail, organizational skills, and self-motivation.
• Ability to communicate professionally and effectively both verbally and writing
• Ability to use good judgment and make sound decisions
• Ability to achieve results according to objectives
• Ability to research, analyze, evaluate information and take effective action
• Ability to interpret and apply rules and regulations objectively and consistently
• Outstanding time management and organizational skills
• Commitment to the highest ethical standards of confidentiality
  

Benefits

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration. A resume in lieu of the SOQ responses and a standard or generic SOQ may disqualify an applicant from consideration. The SOQ should specifically outline how you meet any or all of the qualifications outlined in the Job Posting and Duty Statement.

Please review the Duty Statement and the Desirable Qualifications for this position.

When preparing your Statement of Qualifications, you are required to follow these guidelines:

• Responses on the Statement of Qualifications be addressed and numbered in the same order as is listed on the bulletin.
• Information provided must be complete and presented in a clear and concise manner.
• The Statement of Qualifications must be typed, single spaced, with an Arial font size no smaller than 12 pt.
• Responses must be limited to two (2) single sided, typewritten pages.
• One-inch margins must be used.
• Name and Job Code # in the top-right of the header.

Please answer the following questions on your SOQ:

1. Describe your leadership skills and experience in developing staff and motivating them in a culture of high performance with meaningful deliverable outcomes with a strong customer service focus.

2. Describe your experience and philosophy on how to create and strengthen partnerships and working relationships within an organization.

For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog:  Upload SOQ to your Application Package

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.

Job Tags

Permanent employment, Full time, Part time, Work experience placement, Local area, Remote job, Flexible hours,

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