Job Description

Part-Time Business Office Associate Job Description

Position: Business Office Associate, Part-Time

Classification: Non-exempt

Hours per week: 20

Work Schedule: Varies, between the hours of 8:00-4:00, M-F

Mission Statement:  The Brook Hill School provides excellence in college preparatory education, affirms the gifts and challenges the potential of each student, and encourages students to honor God through Christ-like character.

Staff Profile:

The Brook Hill staff member should possess spiritual characteristics that reflect:

• Acceptance without reservation of The Brook Hill School Statement of Belief, Mission, Vision, Core Values, and other policies and statements found in the Brook Hill Employee Handbook
• A strong clear Christian testimony
• A mature, godly spirit
• A person of faith and prayer

The Brook Hill staff member should demonstrate a personal lifestyle that reflects:

• Biblical integrity
• A spirit of dedication, commitment, flexibility, and responsiveness
• The ability to listen and respond to counsel
• An authentic godly demonstration of love for students and a desire to personally invest in their spiritual, emotional, and social maturation

Qualifications:

• Bachelor Degree in Accounting or related field
• 2+ years in Accounts Payable/Receivable preferred
• Knowledge of and experience with relevant technology
• Solid biblical and theological foundation and understanding

Position Summary:

The Business Office Associate is a part-time, non-exempt position to support the finance and accounting duties of the Business Office. This person will primarily be responsible for all Accounts Payable, Accounts Receivable, and Student Billing. This person will report to and work closely with the Director of the Business Office and might take on varied responsibilities with oversight from the Director of the Business Office

Duties and Responsibilities:

• Possess and model a growing relationship with Christ and accept and uphold The Brook Hill School's Statement of Faith
• Seamlessly and deliberately integrate Biblical truth and Christian values into day-to-day duties
• Take an active role in ensuring the school's effectiveness by identifying short-term and long-range issues that must be addressed; providing pertinent information and commentary to deliberations; recommending options and courses of action; implementing directives

Accounts Receivable

• Post payments to student accounts in a timely manner.
• Record wire transfers for boarding students into accounting software.
• Work with SPARC and summer camps coordinators to verify students who signed up paid for courses/camps.
• Balance payments for summer camps and SPARC in correct spreadsheets.
• Take deposits to bank.

Accounts Payable

• Responsible for all aspects of accounts payable and vendor communications.
• Ensure accurate and timely recording and approval of vendor invoices and payments through online platform and accounts payable system.
• Assist Director of Business Office with check cutting process: attach check stubs with bills, make copies as needed, file in vendor files, fold and stuff checks in envelopes and seal, send out checks.
• Pay all SPARC invoices for all trips. Send reports to SPARC instructors as needed.

Student Billing

• Confirm bimonthly auto-pay deposits and track past-due accounts.
• Assist Director of Business Office who will send past due notices by keeping accurate student account information based on bimonthly deposits.
• Improve leadership skills through self-initiated professional development activities.
• Occasional evening or weekend work required as it relates to the duties described
• Other duties as assigned by direct supervisor, the Head of School, or another designee of the Head of School

Key Competencies:

• Self-motivation
• High energy level
• Strong verbal and written communication skills
• Healthy conflict resolution skills
• Attention to detail
• High work standards
• Strong problem solving skills
• Decision making
• Strong organizational and planning skills
• Critical thinking
• Stress tolerance
• Flexibility and adaptability
• Initiative
• Willingness to ask for help or information if needed to be successful
• Manage sensitive and confidential information with integrity
• Excellent time management skills
• Ability to work well with volunteers from different age groups backgrounds and experience levels
• Excellent computer skills including excel spreadsheets, word documents, presentations, etc.

Physical Requirements:

• Dexterity of hands and fingers to operate a computer keyboard
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, squatting, or crouching to file materials
• Ability to lift up to 25lbs

Disclaimer and Signature:

The information above indicates the general nature and level of work expected of faculty in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. In addition, this job description does not constitute an employment contract with The Brook Hill School.

I have read this job description and fully understand the requirements set forth therein. I understand that this is to be used as a guide and that I will be responsible for performing other duties as assigned. I further understand that signing this job description does not constitute an employment contract with The Brook Hill School.

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