Job Description

Job Description

Job Description

Description:
We are seeking an organized and dedicated Bilingual HR professional who thrives in executing within an entrepreneurial and diverse environment.
Payroll Management

• Biweekly Payroll Processing: Process payroll biweekly for multiple entities (including both hourly and salaried employees), ensuring accuracy and timeliness.
• System Management: Maintain and optimize payroll systems like ADP, Paychex or Paylocity to ensure compliance with company policies and current regulations. Implement necessary updates and manage changes across company payroll systems and relevant third-party portals (e.g. UIA).

Benefits Administration

• Benefits Package Management: Oversee and negotiate employee benefits packages [medical, dental, vision, LTD, STD, 401(k)] to ensure alignment with company needs and budget.
• Enrollment and Education: Manage enrollment, educate employees on their options, and assist with selections
• Invoice Auditing: Audit benefits invoices for accuracy and implement optimizations as needed.
• Renewals and Partner Evaluation: Continuously negotiate and evaluate benefits partners for organizational fit.

• Onboarding, Training, and Off boarding: Lead new hire orientations, including background checks, employment documentation, benefits enrollment, supervisor introductions, and initial training. Ensure compliance with US work visa requirements. Manage off boarding for smooth transitions.
• Employee Relations: Directly manage and resolve employee issues, including counseling, investigations, and disciplinary actions up to termination. Make decisions with limited direction and handle ambiguity effectively.

• Regulatory Compliance: Ensure compliance with all applicable state, federal, and local employment and payroll laws. Implement necessary changes and manage updates within company policies and systems.
• Policy Development: Develop and implement HR policies and procedures based on management directives, ensuring they align with current regulatory requirements.
• State and Company Expansion: Manage the complexities of hiring in new states or creating new entities, ensuring all processes are effectively integrated within and outside of Paylocity.
• Compliance Task Management: Handle compliance-related tasks, including unemployment letters, garnishments, subpoenas, background checks, and all other communications from federal and state entities.

• IT Collaboration: Work with the IT team to ensure effective technology setup for new hires and smooth onboarding/off boarding processes. Assist in streamlining employee-related IT integrations.
• Training and Development: Develop, implement, and manage employee training programs using tools like Scribe. Be tech-savvy and open to learning new tools and processes to enhance company performance. We prioritize a results-driven approach that values operational excellence over bureaucracy.

Recruitment and Talent Management

• End-to-End Recruitment: Lead all recruitment processes across multiple entities, using systems like Paylocity to ensure consistent and efficient hiring. Conduct thorough candidate evaluations to ensure technical qualifications and cultural fit within our global teams. Manage the challenges of building a geographically dispersed workforce, ensuring new hires do well in a dynamic, entrepreneurial environment.
• Job Description and Role Optimization: Collaborate with team members to develop detailed job descriptions by analyzing their current roles. Continuously assess and consolidate part-time duties into full-time roles as operational demands grow, optimizing resource allocation and organizational efficiency.

Global Coordination and Operations

• International Talent Acquisition and HR Oversight: Manage recruitment efforts in key regions (USA, Canada, and India) with the flexibility to expand into new markets as needed. Collaborate with local partners for initial support and step in to address any shortcomings to ensure seamless operations. Oversee global HR activities, ensuring compliance with local laws, cultural integration, and consistent onboarding practices.
• Office Management and Onsite Coordination: Ensure facilities are well-maintained, equipment repairs are prompt, and supplies are managed efficiently. Oversee and coordinate maintenance, janitorial tasks, and office management roles currently spread across employees.

Global HR

• International Communication: Standardize and oversee communication systems, such as WhatsApp, across all global teams to maintain alignment and effective collaboration. Foster a unified company culture through clear and consistent cross-border communication strategies.

Additional Administrative Responsibilities

• Insurance Assistance: Assist in managing, reviewing, and negotiating insurance policies for general liability, auto, cyber, health, and other types to ensure comprehensive coverage.
• Annual 1099 Generation: Execute the annual generation of 1099 forms.
• Training and Certification Management: Coordinate and manage all training and certifications for warehouse personnel, including forklift certifications, safety, and fire drills. Ensure compliance with safety standards.
• Attendance Oversight: Ensure punctuality by consistently being present by 8:30 AM ET or earlier each day. This role requires diligent monitoring of employee attendance, holding all team members accountable.
• Additional Responsibilities: Take initiative in clarify and completing tasks where expectations are unclear, particularly under pressure, to ensure continued operational success.

• Paylocity Expertise: Extensive experience with Paylocity, including comprehensive proficiency across all its applications. Ability to manage and optimize HR processes using Paylocity is essential.
• Bilingual Communication: Fluent in using technology to facilitate communication with Spanish-speaking employees.
• Technological Adaptability: Strong willingness to learn and adapt to new systems, including Scribe. Must demonstrate the ability to quickly integrate and utilize new tools effectively.
• Conflict Resolution: Proven conflict management skills while maintaining employee and stakeholder relations.
• Organizational Excellence: Exceptional organizational and multitasking abilities, with a track record of efficiently managing multiple priorities in a fast-paced environment.
• Problem-Solving Acumen: Strong analytical/problem-solving skillset for ambiguous/high-pressure situations.

• Bachelor’s degree in Human Resources, Business Administration, or a related field is required.
• SHRM Certified Professional (SHRM-CP) and SHRM Senior Certified Professional (SHRM-SCP) are preferred.
• Minimum of 2 years of experience as an HR coordinator or in a similar role, with deep knowledge of labor laws, employment equity regulations, and payroll practices.
• Background check and/or drug screening will be required.
• Experience working in a small to mid-sized business environment is preferred, especially within the food industry or warehouse fulfillment centers.

• Medical, Dental, and Vision Insurance
• 401(k) with Matching after 1 year
• 6 PTO Days available from the first day of employment
• Short-term and Long-term Disability Insurance
• Life Insurance
• Referral Bonus Program

• Strict adherence to on-site working hours: Monday to Friday, 8:30 AM to 5:00 PM ET.
• Early arrival is expected and part of the role’s commitment to leadership and accountability.

Why Join Us?

Become part of Premier Food Supplies (PFS), a leading distributor in the food and beverage industry with over 20 years of success. At PFS, we are committed to fostering a diverse and inclusive workplace and are proud to be an equal opportunity employer.

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