Job Description

Human Resources Coordinator

Entry-level HR Coordinator (hybrid) opening for an award-winning, educational design focused architecture firm located in the Crossroads district of KCMO. We offer an amazing office environment, culture, fun activities, market-based pay, career growth, and bonus opportunities. Our ideal candidate has a background in some basic HR tasks, but must possess a strong administrative skillset and enjoy doing administrative-type tasks. This new position will work with our HR Generalist and Senior Partner to continue to steward HR for our amazing firm!

The responsibility of this position is managing work efficiently. The position requires above average attention to details, concern for the exact correctness of work, and strong commitment to tasks completed on time. The position will generally be task oriented, requiring someone with a purposeful and organized approach to work.

Our Vision and Values

The core values of Hollis + Miller are at the heart of everything that we do. As a Hollis + Miller team member, you live our core values through your day-to-day efforts as we work together to Design the Future.

• We are purpose driven , making a difference by impacting the lives of others through our work.
• We are people centric , empowering those around us to learn and grow within our dynamic culture.
• We believe in the power of we , supporting diversity of thought and recognizing that good ideas can come from anywhere.

Basic Qualifications

• Bachelor’s degree in human resource management or related field required.
• A minimum of 1 year of human resources or administrative experience strongly preferred.
• Proficiency in Microsoft Office required, specifically Outlook, Excel, and Word.
• Proficiency in HRIS systems such as Paylocity preferred.
• Active participation in the community and industry associations (SHRM, etc.) preferred.
• You have documentation that allows you to work in the United States of America.
• You have met required background check standards.

Desired Traits

• Exemplifies the qualities of accountability and thoroughness with a detail-oriented approach to tasks.
• Possesses excellent written and verbal communication skills, including active listening.
• Displays professional integrity and a sense of responsibility when working with sensitive data.
• Ability to follow directions accurately and effectively collaborate with team members from various pillars.
• Solves problems independently, employing critical thinking.
• Displays thorough drive, commitment, and a results-oriented mindset, focused on a high level of quality.
• Possesses strong organizational skills and ability multi-task while managing time well while working on various projects with differing deadlines.
• Sets an example of teamwork through a spirit of cooperation.
• Seizes every opportunity to grow professionally and personally.

Role Responsibilities

-A member of the Human Resources team within the People & Studio Experience pillar.

-Works directly with and reports to the Human Resources Generalist.

-Coordinates and assists in various Human Resource tasks by:

+Completing semi-monthly payroll for both office locations.

• Reviewing timesheets for accuracy and compliance with company policies.
• Updating payroll records including benefit deductions, garnishments, and tax forms.
• Manually input information into HRIS and other data management platforms and review for accuracy.
• Processing Health Saving Accounts (HSA) deposits.
• Completing monthly premium statements for Colorado Paid Family Leave.
• Processing discretionary bonuses and other special payments, including accompanying notification documents as needed.
• Preparing and processing initial and final checks for employees entering and exiting the Firm, including calculating prorated payment amounts.
• Coordinating the Firm’s payroll tax operations, as related to payroll, including W-2, 1095-C, and other tax forms.

+Coordinating recruitment and orientation efforts.

• Verifying hiring approval and posting jobs on various platforms including LinkedIn and Indeed.
• Maintaining candidate tracking spreadsheets in collaboration with the hiring team.
• Completing phone screens for potential candidates and providing summaries to the hiring team.
• Scheduling interviews, accommodating both internal and external scheduling needs.
• Communicating with external recruiters as needed.
• Administering pre-boarding paperwork to new hires via Paylocity.
• Entering new hire data into various systems for initial setup.
• Completing I-9 forms and E-Verification, verifying I-9 documentation, and maintaining I-9 files.
• Coordinating orientation schedule for each hire.
• Assisting in orientation meetings as needed.

+Assisting in benefits administration and enrollment activities.

• Maintaining benefit enrollment systems and ensuring benefit changes are entered appropriately into Paylocity and applied to payroll.
• Reconciling benefit statements and communicating with providers regarding discrepancies.
• Assist employees with benefit claims.
• Assist with annual benefits enrollment including document creation and system updates.
• Compile data and complete requests for submittal to government agencies, non-discrimination testing, etc.

+Maintaining employee records.

• Updating employee records throughout the employee life cycle including creating, scanning, and filing documents, and processing mail daily.
• Ensuring correct data entry including upon hire, status changes, and termination.
• Complying with record keeping requirements.
• Maintaining and updating policies, procedures, handbooks, and job descriptions.
• Using Microsoft Word to update various documents on an ongoing basis, often collaborating across pillars and communicating with various team members to gather appropriate information related to updates.

+Acting as a point of contact for general information requests from employees.

+Assisting with special projects as needed.

• In support of the Firm’s strategic efforts, assist in various tasks as directed by the HR Generalist or Senior Partner.
• Producing reports related to employment data, using Microsoft Excel.

+Serving as backup for the Human Resources Generalist.

+Performing other duties as assigned.

Other Requirements include the ability to:

• Maintain reliable transportation.
• Sit or stand for long periods of time.
• Exchange information in person, online, and on the phone.
• Frequently use a computer, mouse, and keyboard.
• Read, prepare, and proofread documents.

We may alter any or all the above from time to time to further our desire to make you, the Firm, and our clients great!

Hollis + Miller is an Equal Opportunity Employer

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