Job Description

Job Summary:

The Department of Medicine (DOM) Internal Medicine Residency Program is recruiting a Graduate Medical Education (GME) Program Manager to support the day-to-day administration of the residency program and ensure program compliance within established accreditation regulations. The Internal Medicine Residency Program includes more than 100 post-graduate trainees (residents) and is supported by an innovative and highly skilled team of staff and faculty.

Under the direction of the GME Administrator, the Program Manager will work collaboratively with the residency education staff team, the Residency Program Director, multiple Associate Program Directors, Chief Residents, and the DOM Assistant Director of Education. They will collaborate closely with the curriculum Chief to facilitate learning sessions for residents, manage and facilitate Clinical Competency Committee (CCC) meetings in partnership with the Associate Program Director who chairs the CCC, and manage evaluation delivery/updates/completion tracking. The Program Manager will assist with developing and maintaining the educational quality of the training program and ensure that GME policies and procedures, and other regulatory requirements are met.

The person in this position will interface regularly with faculty, trainees, and other staff in the DOM and GME office. The position requires someone who is self-directed with a high degree of professionalism, outstanding organizational skills, attention to detail, excellent verbal and written communication skills, flexibility, and the ability to prioritize multiple competing deadlines. The individual working in this position will benefit from prior experience working for an academic medical institution, interest in and knowledge of Graduate Medical Education, and experience managing projects, curricular activities, and/or events for adult learners and faculty.

Responsibilities:

Manages the administrative activities of the residency/fellowship program as outlined in the accreditation program requirements and other regulatory agencies. Responsible for ensuring residents/fellows meet administrative and regulatory responsibilities while serving as the primary liaison between the Program Director, residents/fellows, program faculty, institutional Graduate Medical Education (GME) office, and affiliated teaching sites concerning program matters. Must demonstrate a broad knowledge of GME practices and principles, make recommendations and implement changes approved by program leadership, and may supervise or lead the work of others to ensure their programs achieve and maintain the highest quality standards in GME. Works under general supervision of the GME Programs Administrator, Department Administrator, or their designee, and in consultation and collaboration with the Program Director and the sponsoring institution's DIO and Director of Graduate Medical Education.

• 20% Maintains a thorough understanding of accreditation program requirements and related policies, regulatory requirements, and hospital and program policies to provide expert consult to the Program Director to maintain accreditation and compliance with regulatory bodies and pertinent policies
• 35% Collaborates with the Program Director to assess curriculum and evaluations, developing the structure and delivery mechanism, and maintaining accurate records of curriculum, evaluations, and participation
• 5% Provides guidance for resident/fellow recruitment, credentialing, and onboarding to maintain compliance with regulatory bodies and hospital policies
• 10% Serves as the primary contact for the program, liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies. Advises residents/fellows, program staff/faculty of program and institutional policies and procedures
• 5% Regularly attends monthly program coordinator meetings and GME educational offerings. Collaborates with other colleagues to develop best practices, and serves as an administrative reviewer of other GME programs. Should regularly attend national GME or specialty conference(s)
• 5% Maintains the resident/fellow and program expenditures. Advises fiscal leadership on program budgetary needs and monitors program expenses within budget constraints
• 20% Responsible for ensuring resident/fellow and program compliance with policy, accreditation, and regulatory requirements and that appropriate documentation is maintained

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree
Preferably a degree in biological sciences, health care administration, education administration, public health, or related field.

Qualifications:

Required:
- Administrative support experience, to include some project coordination/management, preferably in a health care environment or academic medical center
- Demonstrated excellent written and verbal communication skills
- Proficient in Microsoft Suite and highly adept at using software applications such as video conferencing platforms, presentation programs, calendaring systems, etc.

Preferred:
- Knowledge of Accreditation Council for Graduate Medical Education (ACGME) policies and procedures

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $75,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $75,000 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ().

SMPH Academic Staff Benefits flyer: ()

Additional Information:

The successful candidate will have the following soft skills:
- Ability to work independently, prioritize tasks, problem solve, and demonstrate effective time management.
- Ability to behave and communicate in a manner that promotes and fosters a culture of teamwork, inclusion, and cooperation with co-workers, supervisors/managers, fellows, students, volunteers, and visitors.
- Excellent customer service skills and ability to adapt to changing work environment

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Contact:

Jacki Johnson
jjohnson2@medicine.wisc.edu
608-263-5660
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Grad Medical Edu Prog Mgr(HS071)

Department(s):

A53-MEDICAL SCHOOL/MEDICINE/MEDICINE

Employment Class:

Academic Staff-Renewable

Job Number:

307171-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

About University of Wisconsin Madison

The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.

Connections working at University of Wisconsin Madison

Job Tags

Holiday work, Permanent employment, Full time, Traineeship, Remote job,

Similar Jobs