Job Description

Job Title: Assistant Account Executive / Advertising Coordinator

Location: Chicago, IL

Compensation: $60k

Schedule: Hybrid

Job Type: Direct Hire

Start Date: ASAP

Industry: Advertising

Company Overview: Join our client's dynamic healthcare advertising firm that thrives on energetic partnerships and delivers strategic, creative solutions across print, digital, and social media. Their agency is built on strong teamwork, fluid creative thinking, and a shared goal to build successful brands.

Position Overview: The Assistant Account Executive (AAE) is an entry-level role ideal for those starting a career in client services. The AAE will support project management, communication, and collaboration within the team, ensuring all projects meet their deadlines and clients are satisfied.

Key Responsibilities:

• Foster a team-oriented atmosphere with constant communication and collaboration.
• Manage overall project management, including routing across one or more departments.
• Create and deliver weekly status reports to internal and client teams.
• Develop daily “Hot Lists” and prioritize workload to meet project deadlines across multiple brands.
• Manage deadlines with external suppliers and communicate effectively with supplier partners.
• Proactively provide solutions and ideas to the team.
• Work with clients to stay on budget, track invoices, and support monthly billing.
• Plan internal and external meeting logistics.

Qualifications:

• Bachelor’s degree in Marketing, Communications, or related field.
• Excellent time management skills to prioritize and execute all components of agency pieces.
• Ability to discern priorities, adapt to new priorities, and quickly communicate timing changes to team members.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to facilitate positive relationships between the agency and clients’ marketing departments.

Key Characteristics:

• Organized, responsible, and resourceful.
• Solution-oriented with keen attention to detail and a high sense of urgency.
• Strong interpersonal skills and comfort communicating with people at various levels within the organization.
• Willingness to be mentored and grow within the role.

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